SMB Production Scheduling Blog

Implementing a new scheduling software and superseding an outdated but (formerly) proven system is coming along with multiple challenges. Over the years, we have helped hundreds of users overcoming these challenges - many of them via an in-depth personal coaching and support. We now have condensed the experiences gained from all these customers into a comprehensive just plan it Video Academy. The Video Academy is meant to help you move to a professional production scheduling software faster and yet successfully.

Scheduling in a high mix low volume environment is challenging in many ways. The high volatility of planning data due to ongoing and unforeseeable changes of the planning situation is not only a core characteristic of that business sector but also one main reason why scheduling is so critical.

To better clarify what I mean let's have a look at the „natural order of things“ concerning SMB production scheduling from the very beginning of a SMBs historical timeline.

A proper job shop scheduling software has numerous advantages which improve the overall efficiency of a job shop. Still, some high-mix low-volume (HMLV) manufacturers might not be fully convinced that their own job shop actually belongs to those needing a more advanced job shop scheduling tool. One might find its own production too small to justify an investment into a software. Hence, despite the possibility of using a proper scheduling software, many small make-to-order manufacturers still rely on their old scheduling tools: paper, whiteboards or most commonly Excel. This posts first reflects on those simple production scheduling tools and then shares 3 signs that your shop needs proper job shop scheduling.

The vast majority of all manufacturing companies worldwide are small and medium-sized businesses (SMB). E.g. according to NAM, more than 98% of all American manufacturers have less than 500 employees. As a lot of these small companies master its technical challenges pretty well they steadily grow, or they even become "hidden champions".

At tipping point to grow most job shop manufacturers, by experience, come to the conclusion that scheduling with Excel (or any other homegrown system) does not make any sense anymore. They see the need to take scheduling to the next level. When they do not act fast on this insight and when their customers continue to request more and more deliveries, improper scheduling even prevents these companies from further growth. Reason is: they fully lose their insight of what is going on at the shop-floor, they fully drain off their scheduling targets and lose the ability to make reliable deliver time commitments.

Reaching this point – and many SMBs out there do – running an appropriate scheduling tool becomes crucial. Concerning the scheduling targets there is pretty much unity as more than 95% state: "reliable delivery commitments", "maximization of throughput", and "optimization of capacity utilization".

Regardless of the industry, size, or production characteristics of a company, working capital management is an essential practice in running a business smoothly. Working capital management is the strategy used to manage current liabilities and current assets. Efficient working capital management ensures that the company holds enough liquidity to meet short-term expenses and debt. Without sufficient cash available, the company risks not being able to meet expenses quickly. At the same time, holding more working capital is costly. Therefore, it is crucial for any business to balance its working capital efficiently.

Having a proper production scheduling system in place ensures visibility and clarity over current and future production processes. Consequently, it reduces the level of uncertainty and reports directly into working capital management. Is production scheduling the key to efficient working capital management? Also, does it hold for more volatile production environments like HMLV (high-mix, low-volume) businesses? Let's dig deeper into the components of working capital management and the role of production scheduling.

There are many approaches of production scheduling and there are many critical factors overall. But if you want to boil it down then - in my eyes - you end up in the challenge of establishing a routine of a regular scheduling process. What does that imply? Let´s have a closer look to the single components to consider.

In the my blog posts about 'what is job shop scheduling' and why it is important, I made the point that having a proper job shop scheduling tool in place is essential. Let’s add a subtle, but extremely valuable, element to that: Visual job shop scheduling. As mentioned already, one benefit of job shop scheduling is gaining transparency and visibility over a production. Including a focus on visuals, this aspect is taken to another level.

Whether you are planning a meal for some friends or a holiday trip, having a schedule in place is essential. Same is true for a job shop production. Essentially, the goal is to match supply and demand. On the one side, supply includes the capacities, resources, labor and the available material in the job shop. On the other side, the demand encompasses the actual job orders including the according resources and capacities needed to complete the job. Job shop scheduling aims to combine these two components, internal supply and demand, in the most optimal way possible. Therefore, having a proper schedule in place is a crucial value proposition for job shop managers.

A transparent plan and reliable delivery commitments are the core challenges manufacturers are facing – especially when they run a job shop with high mix - low volume. Therefore coming back to any kind of scheduling tool is indispensable at a certain point of business scale. The market offers a various range of different scheduling approaches for different situations and with different focus. Hence it is definitely worth to invest a broad space of time upfront to test different options and to investigate which is the best solution for your business.

But in practice one can see in a lot of cases that the scheduling efforts after this “investment period” ramp down and often scheduling tools disappear on the Q.T. So it is not only necessary to find the right tool, it is even more critical to use this in the appropriate way. This blog deals with the three critical factors that determine the success of production scheduling when using a scheduling tool.

Whether one tries to manage a large production company, a small job shop or simply one’s own working day, having a plan is of utmost importance. In fact, whenever different activities have to be allocated to certain resources under several constraints, a schedule is a necessity. Certainly, there is not the one scheduling approach that outperforms any other under all circumstances; A simple calendar might be suitable for a student trying to schedule his day, a small manufacturer might use improvised scheduling tools like Microsoft Excel or a whiteboard, whereas large production firms make use of scheduling algorithms that can optimize complex production plans. In short, scheduling challenges have a broad variety that can be handled efficiently in different ways: from simple analogue timetables to heavy software packages. This post provides guidance in terms of which scheduling approach is suitable for which kind of manufacturer.